Before Travel Documentation Policy
| Policy Title: | Before Travel Documentation Policy | ||
| Policy Number: | APPM 02-01 | Effective Date: | August 24, 2009 |
| Purpose: | To ensure proper pre-travel and post-travel documentation. | ||
| Policy Creator: | David Hanley | ||
| Revision Date and Author: | August 28, 2009– Shannon Priem | ||
Policy
Before a University of Colorado employee travels these are the steps that must accomplished. Please note that for travelers not employed by the university (students, guests, etc), the following “before travel” steps are not necessary unless you will be paying for their airfare directly before they travel. If you wish to pay for airfare before the non-employee travels, you will need to book through Boulder Travel or another state approved travel agency.
Procedure
1. First you will need to acquire a Travel Authorization number (TA#).
2. To acquire a TA# visit the TA website at: http://www3.uchsc.edu/trav/travelGateway.html
3. At the website you must agree to the terms.
4. After you have agreed to the terms enter your employee ID and birth date.
5. You can find your employee ID number on your pay stub, or by asking the office accountant or administrator.
6. Next, select that you wish to obtain a TA number.
7. Select continue on the following screen.
8. In the request form, the first section is titled Contact Information. Please change the contact email address to am_accnt@colorado.edu and change the approver email address to am_admin@colorado.edu (Please note both email addresses use the underscore “_” character).
9. In the next section, Traveler Information, your information should default as the traveler name and email address. Please enter the following information:
Travel start and end dates
Speedtype
Org. Number (10159 for Applied Math)
Account (In-state, Out-of-state, or International)
Destination
Justification (Business purpose for the trip)
Estimated costs
10. When this is complete, please hit submit. A copy of the TA request will be sent to all three email addresses that were entered on the form.
