Payment Reimbursement Policy
| Policy Title: | Payment Reimbursement Policy | ||
| Policy Number: | APPM 02-10 | Effective Date: | August 24, 2009 |
| Purpose: | To outline the proper guidelines for payment reimbursement | ||
| Policy Creator: | David Hanley | ||
| Revision Date and Author: | August 28, 2009– Shannon Priem | ||
Policy
Whenever possible, please use your procurement card (Acard) for all purchases related to university business. If the purchase is made as part of travel on university business, please follow the guidelines for travel reimbursement.
Procedure
Payments made with personal funds
• If a purchase is made using personal funds obtain an itemized receipt for the purchase and proof of payment. Proof of payment can include: credit card receipt, credit card or bank statement showing the charge, and/or invoice or receipt from the vendor that shows payment has been made.
• Please give both receipts, along with the speedtype to which these expenses will be charged, to the staff accountant in ECOT 225.
• A form is available in the main office, ECOT 225, to which you may attach your receipts and indicate where the payment should be charged.
• You will be contacted to sign a reimbursement form once it has been prepared.
• Reimbursement will be directly deposited into your account usually between one and two weeks once the form has been signed.
• Alcohol related expenses will NOT be reimbursed.
• All purchases should be tax exempt.
• Tax exemption forms are available from the staff accountant in ECOT 225.
Payments made with a procurement card (Acard)
• When purchases are made with a procurement card retain an itemized receipt and a copy of the credit card receipt.
• Give both receipts, along with the speedtype to which these expenses will be charged, to the staff accountant in ECOT 225.
• A form is available in the main office, ECOT 225, to which you may attach your receipts and indicate where the payment should be charged.
• If the purchase was made online, you may forward a copy of the electronic receipt to the staff accountant at am_accnt@colorado.edu along with the speedtype to which the expense will be charged.
• Alcohol related expenses will NOT be reimbursed.
• All purchases should be tax exempt.
• Tax exemption forms are available from the staff accountant in ECOT 225.
• The procurement card has the necessary tax exemption information printed on the front of the card.
